Return to Departments

City Clerk & Records Management

City Clerk & Records Management

Your Elected City Clerk has the legal responsibilities described in California Government Code Sections 40800, et seq. Specifically, the City Clerk attends all of the City Council Meetings and keeps accurate records of City Council proceedings as well as oversees City Elections. The Council Meetings are held on the first and third Tuesday of each month, unless otherwise noted. Agendas and Minutes of said meetings are available on the web page.

The City Clerk / Records Management Department Supervises and coordinates City elections; Serves as Filing Officer for City appeals as designated by various sections of the Ontario Municipal Code; Prepares and updates the City's Conflict of Interest Code, and serves as Filing Officer for the Fair Political Practices Commission; Receives and opens all sealed bids and formally releases bid bonds; Receives, processes and maintains claims, public record requests, special event applications, summonses and complaints; Assists the public and City staff by providing information and research assistance; Directs the retention and destruction of official records in accordance with applicable laws and regulations. 

The department also handles the processing of applications for all City Boards and Commissions.

Election Information

San Bernardino County Registrar Of Voters 

Other Links

State Codes

Upcoming Events

Every 1st and 3rd Tuesday of each month at 6:30 PM.
Free family friendly event at the Chino Basin Water Conservation District. Come to the event to learn about water conservation. There w... Read More
Every 1st and 3rd Tuesday of each month at 6:30 PM.
City Facilities will be closed in observance of Veterans Day. City Facilities that will be closed include: City Hall, City Hall Annex,... Read More

Email Alerts

Sign up for personalized email alerts.

Stay Connected

Stay informed with the latest updates.